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Trainer guidance and documentation

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An area for all VT trainers to view guidance and documentation

Useful VT Contacts

The link below provides a list of useful VT contacts which includes descriptions of who to email for specific issues -

Travel and Subsistence Guidance
Travel and Subsistence icon

Travel and subsistence can be claimed for delivery of services to NES.  This can be reimbursed via the Non-Staff Travel and Subsistence Claim Form.  You will require to download and rename this form to complete it.​​​

Please refer to Trainer Travel and Subsistence Claim Guidance prior to completing the form.

All claims should be submitted directly to NES.VTfinance@nhs.scot and only one claim per calendar month.  Claims submitted to any other mailbox will be returned unpaid. 

Determination X
DetX

Practices new to vocational training and existing vocational training practices can apply for funding under Determination X of the SDR for improvements to the training surgery within the training practice to satisfy vocational training standards.

Certain restrictions will apply to applications for funding as outlined in the documents below as well as in the SDR itself.

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LEP Guidance

Below is a guide of conduct during external LEPs visits covering what is required in the following areas:

  • Before the LEP
  • At the practice
  • The LEP
  • After the LEP
  • General Points

Below is also a guide on how to address Need Improvements on Turas Portfolio, covering the process and what is expected.

You can also find below a guidance document on the types of incidents which will attract a mandatory 'Needs Improvement' score, and a guidance document to assist you in interpreting the 11 clinical focus areas when documenting a LEP.

Click below to download the documents.

LEP Etiquette

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Trainer Scoring Matrix for 2024-2025 Training Year

In recent years, NHS Education for Scotland (NES) have received more Trainer applications than posts available and a scoring system has been devised to differentiate between appointable candidates. The criteria for use in the coming recruitment cycle is available below for your information.