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Facilitator / lead resources : preparation

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Facilitator/ Lead area of the AHP Skills Maximisation toolkit – Stage 0: preparation before you start  

Aim:   This facilitator/ Lead preparation area is designed to support you to start using AHP Skills Maximisation Toolkit with your team. 

Prepare

Please note this site is under development.

plan and prepare

Stage 0: Prepare 

This stage helps you explore, learn and prepare to lead the AHP Skills Maximisation stages with your team. 

The eight steps listed below are designed to be used in conjunction with the AHP Skills Maximisation with several resources within AHP Skills Maximisation and interlinked with resources in wider TURAS Learn zones. 

0.1 Familiarise yourself with these resources:  

Familiarise yourself with the Skills Maximisation videos below and with each stage of AHP Skills Maximisation. The videos below are designed to be shared with your team. 

Watch this VIDEO – an overview of Clarifying the Journey for team members  

For further information: see supporting slides and links (add link)

 

Watch this VIDEO – an overview of Capture Uniqueness for team members  

For further information: see supporting slides and links (add link)

Watch this VIDEO – an overview of Create Improvement for team members  

For further information: see supporting slides and links (add link)

0.2 Your leadership style: 

Consider and connect with your leadership style and ethos related to this work.  

The TURAS Learn Leadership and Management Zone has a range of resources, including Leading to Change resources  

You may find the following resources useful: 

 

0.3 Consider your vision and aims:  

Consider and develop your vision and aims. You may find the following resources useful: 

You may find the following resources useful: 

0.5 Consider your format: 

Consider and develop your plan for how you will facilitate participants engaging with AHP Skills Maximisation.  

How will you meet and discuss each of the stages? 

How will you gather and record your discussions and agreements? 

Options include 

  • In-person participation workshops?  
  • MS Teams video conference?
  • Digital participation options? e.g. Padlet, Moodle, MS Forms 
  • Other methods? 

You may find the following resources useful: 

 

0.6 Consider your timelines:  

Consider and develop your timelines for each stage and task. 

When you set dates and times for meetings/workshops, you may wish to consider your participants needs for planning of dates in advance. There are four workshops suggested to complete the AHP Skills Maximisation process. 

  1. Workshop stage 1 (approx. 4h including a 10min break) 
  2. Workshop stage 2, part 1 (approx. 1h) 
  3. Workshop stage 2, part 2 (approx. 3h15m including a 10min break)
  4. Workshop stage 3 (approx. 1h40m) 

You may find the following resources useful: 

 

0.7 Prepare your agendas and presentations: 

Guidance for each workshop is available for each AHP Skills Maximisation stage. 

Workshop 3 - Facilitators slides.pptx 

 

0.8 Prepare your participants/team: 

Invite your workshop participants. Guidance on what to include in your invite to workshop participants is included in each workshop guidance (above). Items include 

  • Agenda  
  • Workshop planning 
  • Ask participants to prepare their thinking 

 

Real stories

Physiotherapists 

Analysing the activities undertaken by the Medicine of the Elderly, physiotherapists in NHS Lothian flagged up that Mondays were the busiest day of the week in respect of numbers of new referrals received by them. 35% of new service users were referred on a Monday. As the department staffing included part-time staff, decisions were taken to employ more staff on Mondays rather than spreading part-time staff hours equally throughout the week. The outcome was measured by comparing the numbers of service users who were not receiving assessment or treatment on the desired day over two 2 month periods. These were immediately prior to the change and during the period of altered staffing. Despite a 14% increase in service user admissions during the trial period, the service users prioritised out of treatment fell by 12.5%. Staffing has now permanently been adjusted with snapshots being taken to ensure that staffing continues to be targeted appropriately

Your stories
book

Please add your real stories.  You can download the Skills Maximisation stories template from the link below: 

Feedback
feedback

We hope you enjoy exploring the site and have found it useful. We welcome your feedback to inform ongoing development of the site.

If you have any comments, ideas or suggestions, please complete the short feedback form or email us directly at postreg.nmahp@nes.scot.nhs.uk